How to Write a Resignation Withdrawal Mail: 8 Effective Templates to Use in 2025

Have you ever submitted your resignation and then realized it might have been a hasty decision? It happens more often than you think. Many professionals experience second thoughts after resigning, perhaps because of a change in circumstances, new management decisions, or a better understanding of their current role.

If you find yourself in this situation, the solution is simple, write a Resignation Withdrawal Mail. This formal email or letter helps you communicate your decision to revoke or retract your resignation professionally and request your employer to allow you to continue with the company.

In this complete guide, you’ll learn everything about a resignation withdrawal mail, including what it is, why it’s written, and how to draft one effectively. We’ll also share ready-to-use templates and expert tips to help you write a professional and respectful message.

Why Write a Resignation Withdrawal Mail?

There are several reasons why an employee might want to revoke or retract a resignation letter.

Sometimes it’s a change in personal circumstances, and other times, it’s about realizing the value of your current job. Regardless of the reason, sending a resignation withdrawal letter demonstrates maturity and professionalism.

Common Reasons for Withdrawing a Resignation

1. Change in Personal Circumstances:
   Family situations, health concerns, or relocation plans may change, prompting a reconsideration.
2. Improved Work Environment:
   New management, a salary revision, or better team dynamics can influence your decision to stay.
3. Job Security:
   Staying in a familiar work environment often provides greater stability and growth opportunities.
4. Career Realignment:
   After resigning, many professionals realize that the current role aligns better with their long-term goals.
5. Employer Negotiation:
   Sometimes, after a resignation, employers may offer new responsibilities, promotions, or benefits.

Benefits of Withdrawing a Resignation

• Continuous Employment: Avoids employment gaps in your resume.
• Retained Professional Relationships: Preserves rapport with your employer and team.
• Ease of Transition: Saves time, effort, and stress of job hunting.
• Demonstrates Professional Maturity: Shows that you can take responsibility for your decisions.

Recommended read – Types of Letters with Examples

How to Write a Resignation Withdrawal Mail (Step-by-Step Guide)

Writing a resignation withdrawal mail or revoke resignation letter requires professionalism and clarity. The message should be short, respectful, and convey your genuine intent to continue working.

Here’s a step-by-step guide to help you write an effective resignation withdrawal mail:

Step 1: Write a Clear Subject Line

Your subject line should immediately communicate the purpose of your email.

Examples:

• Request to Retract Resignation – [Your Name]
• Request to Withdraw Resignation – [Your Name]
• Resignation Withdrawal Mail – [Your Name]
• Revoke Resignation Letter – [Your Name]

Step 2: Start with a Polite Salutation

Use a professional greeting to address your manager or HR representative.

Examples:

• Respected [Manager’s Name],

• Dear [Manager’s Name],

Step 3: Mention Your Previous Resignation Clearly

State the date of your original resignation letter or email to provide context.

Example:

I am writing to formally request the withdrawal of my resignation submitted on [Date].

Step 4: Explain Why You’re Revoking Your Resignation (Optional)

You can briefly explain why you’ve changed your mind. Keep it short and positive.

Examples:

• Due to recent positive developments within the team, I wish to retract my resignation.
• After careful reflection, I’ve realized that my current role aligns with my career goals.
• Following discussions with my family, I’ve decided to continue with [Company Name].

Step 5: Reaffirm Your Commitment

Show your enthusiasm for continuing to contribute to the company.

Examples:

• I remain passionate about our projects and the organization’s mission.
• I am committed to my role at [Company Name] and look forward to continuing my contributions.

Step 6: End with Gratitude and Courtesy

Close your mail politely and thank your employer for their time and understanding.

Examples:

• Thank you for your consideration and support.
• I appreciate your understanding in this matter.
• Yours sincerely,
  [Your Full Name]

Sample Resignation Withdrawal Mails and Letter Formats

To make things easier, here are several resignation withdrawal mail templates and simple resignation withdrawal letter samples you can customize for your situation.

This Letter of Resignation provides a clear example of how to structure your request.

Resignation Withdrawal Letter Format in Word :- Download

Template 1: Simple Resignation Withdrawal Mail

Subject: Request to Withdraw Resignation

Dear [Manager’s Name],

I hope this email finds you well. I am writing to formally request the withdrawal of my resignation submitted on [Date]. After reconsideration, I have decided that I would like to continue my employment with [Company Name].

I apologize for any inconvenience caused by my earlier decision and appreciate your understanding. I remain committed to contributing to our ongoing success.

Sincerely,
[Your Name]
[Your Job Title]
[Your Contact Information]

Template 2: Detailed Resignation Withdrawal Letter

Subject: Resignation Withdrawal Request

Dear [Manager’s Name],

I am writing to formally request the withdrawal of my resignation submitted on [Date]. After thoughtful consideration and discussions with my family, I have realized that continuing my journey with [Company Name] is the right decision.

I am truly passionate about the work we do and value the professional environment the company provides. Please consider this email as my formal request to revoke my resignation letter and allow me to continue contributing to our projects.

Thank you for your understanding and support.

Yours sincerely,
[Your Name]
[Your Position]
[Your Contact Information]

Template 3: Resignation Withdrawal Letter After Salary Increment

Subject: Resignation Withdrawal After Salary Revision

Dear [Manager’s Name],

I hope you are doing well. I am writing to withdraw my resignation submitted on [Date]. I would like to express my gratitude for the recent salary increment and the confidence shown in my abilities.

After careful consideration, I have decided to continue my employment with [Company Name]. I am eager to contribute to our shared goals and remain a dedicated member of the team.

Thank you for your support and understanding.

Warm regards,
[Your Name]
[Your Position]

Template 4: Resignation Withdrawal Mail After Discussion

Subject: Request for Resignation Withdrawal

Dear [Manager’s Name],

Following our recent discussion, I would like to formally retract my resignation submitted on [Date]. I have realized that continuing my role at [Company Name] is the best step for my career and personal growth.

I appreciate your patience and consideration during this process. Please let me know if any further formalities are needed.

Thank you for your time and understanding.

Sincerely,
[Your Name]

Template 5: Resignation Withdrawal Letter to HR

Subject: Formal Request to Revoke Resignation

Dear [HR Manager’s Name],

I am writing to officially withdraw my resignation submitted on [Date]. I have reconsidered my decision and wish to continue my employment with [Company Name].

I truly value the organization and the opportunities it provides for growth and collaboration. Kindly confirm the acceptance of my resignation withdrawal.

Thank you for your consideration.

Best regards,
[Your Name]
[Your Department]
[Contact Information]

Template 6: Resignation Withdrawal Acceptance Email from HR

Subject: Acceptance of Resignation Withdrawal

Dear [Employee’s Name],

I hope this message finds you well. We have received your request to withdraw your resignation submitted on [Date], and I am pleased to inform you that your request has been accepted.

We value your contributions to [Company Name] and are glad to have you continue as part of our team. Your decision to stay with us is greatly appreciated, and we look forward to your continued dedication and commitment.

Should you have any further questions or need assistance, please do not hesitate to reach out.

Best Regards,
[HR Manager’s Name]
[Company Name]

Template 7: Resignation Withdrawal Mail After Discussion

Subject: Request for Resignation Withdrawal

Dear [Manager’s Name],

I hope this email finds you well. I am writing to formally request the withdrawal of my resignation, which I submitted on [Date]. After our recent discussion, I have had the opportunity to reflect on my decision and the circumstances surrounding it.

I now realize that continuing my journey with [Company Name] is in my best interest and aligns with my professional goals. I am truly grateful for the support and understanding you have shown during this period.

I kindly request that you consider my request to withdraw my resignation and allow me to continue contributing to the team’s success.

Thank you for your consideration.

Best Regards,
[Your Name]

Template 8: Resignation Withdrawal Letter After Salary Increment

Subject: Resignation Withdrawal Request

Dear [Manager’s Name],

I hope this letter finds you well. I am writing to formally withdraw my resignation, which was submitted on [Date]. I am pleased to inform you that, after receiving the recent salary increment, I have decided to continue my employment with [Company Name].

I appreciate the efforts taken by the management to address my concerns and acknowledge my contributions. This positive development has reinforced my commitment to the organization, and I am eager to continue working towards our shared goals.

Thank you for your understanding and support in this matter. I look forward to your favorable response.

Sincerely,
[Your Name]

Read More :- Resignation withdrawal letter PDF

What to Do After Sending the Resignation Withdrawal Mail

Once you’ve sent your resignation withdrawal letter, your work isn’t done yet. Follow these steps to ensure smooth communication with your employer:

1. Follow Up:
   Send a polite follow-up email or have a brief discussion with your manager.
2. Be Ready to Discuss Your Decision:
   Your employer may ask for clarification, so be prepared to explain your reasons.
3. Stay Professional:
   Regardless of the outcome, maintain a positive attitude.
4. Be Flexible:
   Your old role might have been reassigned; show willingness to adapt if necessary.
5. Request Confirmation:
   Always ask for a written confirmation once your withdrawal is accepted.

Things to Know Before You Revoke a Resignation

Before writing your resignation withdrawal mail, keep these important points in mind:

1. Prepare for Any Outcome:
   Your request might not always be approved, be respectful regardless.
2. Act Quickly:
   Timing matters. The earlier you send your withdrawal request, the higher the chance of acceptance.
3. Communicate Professionally:
   Begin with a verbal discussion before sending the formal email or letter.
4. Be Honest and Transparent:
   Explain your decision briefly but sincerely.
5. Clarify Reinstatement Terms:
   Confirm with HR whether your previous position and salary remain the same.
6. Show Renewed Commitment:
   Reassure your employer that you’re fully dedicated moving forward.

Tips for Writing a Professional Resignation Withdrawal Mail

Here are some tips to make your resignation withdrawal letter clear, polite, and effective:

• Attach your previous resignation for reference if necessary.
• Use a formal tone, avoid casual phrases.
• Keep it short and to the point (preferably under 200 words).
• Always thank your employer for the opportunity to work.
• Avoid emotional or defensive language.
• Proofread carefully before sending.

Common Mistakes to Avoid

Even small errors can make your letter sound unprofessional. Avoid the following mistakes:

• Being too casual: This is formal communication, maintain professionalism.
• Oversharing personal details: Keep explanations brief and relevant.
• Sounding uncertain: Be confident in your decision to stay.
• Ignoring follow-up: Always confirm receipt and decision.

Conclusion

Withdrawing your resignation can be nerve-wracking, but it’s also an opportunity to reaffirm your dedication to your organization. A well-written resignation withdrawal mail or revoke resignation letter helps you communicate your decision respectfully and professionally.

Remember:

• Act promptly.
• Write clearly and courteously.
• Show gratitude and commitment.

Whether you’re an experienced professional or just starting your career, knowing how to craft a resignation withdrawal mail can save you from unnecessary career setbacks and help maintain strong professional relationships.r. However, if you find yourself needing to send a resignation withdrawal mail, you now have the tools to do so effectively. also learn How to Apologize for a Mistake Professionally by clicking on the link.

Evaluate various career choices to choose the right career path for yourself. Dive into our guide on Career Advice.

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