Last Working Day Mail: How to Say Goodbye Professionally 

May 15, 2024
last working day mail

Quick Summary

  • A well-crafted goodbye email should start with a positive tone, highlight achievements,
    mention good times, and show appreciation for colleagues.
  • It should reflect on the company’s time, provide contact details, handle responsibilities
    professionally, use a clear format, and proofread.
  • To make your last day memorable, consider organizing a farewell lunch, creating a
    memory book, giving personalized gifts, or hosting a virtual party

Table of Contents

The last working day at any organization is a bittersweet moment. You’re so excited about the future and the opportunities awaiting you. On the other hand, you’re saying goodbye to the colleagues and work that has been a part of your life for some time. It’s a time of reflection, gratitude, and even a little bit of sadness. That’s why writing a last working day mail is essential when leaving a company. This last working day message allows you to say goodbye, express your appreciation to your colleagues, and leave on a positive note.

The attrition rate in India for 2022 was 20.3%, a drastic increase from 6% in 2020 (source). Choosing to leave your job is a tough decision. However, it has become common for employees to switch their jobs if they’re not satisfied. However, your journey with your company doesn’t end when you hand in the resignation letter, but the day you send your goodbye mail on the last working day.

In this post, we’ll discuss what to include in your last working day mail (and what not to). Additionally, we discuss some examples and tips to help you craft the perfect farewell message.

Last Working Day Message

To the Team:

Subject: Farewell Message

Dear Team,

Thank you for the incredible journey together. I’ll miss our collaborations and camaraderie dearly. Wishing each of you continued success and fulfillment. Farewell!

Warm regards,

[Your Name]

To Close Colleagues:

Subject: Farewell and Gratitude

Dear [Colleague’s Name],

It’s been a privilege working with you. Your friendship and support mean the world to me. Let’s stay in touch. Farewell and best wishes!

Warmest regards,

[Your Name]

To Manager:

Subject: Farewell and Appreciation

Dear [Manager’s Name],

Thank you for being an inspiring leader and mentor. I’m grateful for your guidance and support. Wishing you continued success.

Farewell!

Sincerely,

[Your Name]

Last Working Day Email Sample 

Let’s look at some examples to help you get started now that you know what to include and how to format your last working day message. 

Saying goodbye can be challenging, but a thoughtful and well-crafted farewell email can make all the difference. Here are some sample emails for different situations: 

Goodbye Email to Colleagues

Subject: Farewell and Thank You
Dear [Coworker’s Name],
As you know, today is my last day at [Company Name]. I wanted to take a moment to express my gratitude and bid farewell to you and the rest of our team. Working alongside you for [duration of time] has been an absolute pleasure. I have learned so much from you and have greatly appreciated your guidance, support, and camaraderie during our time together.
I am proud of the work we accomplished together, including [mention some of your accomplishments and milestones]. Working with you has been a true pleasure, and I will always cherish the memories and experiences we shared. Please feel free to contact me at [Your Contact Information] if you need anything. I am always happy to stay in touch and continue our professional relationship.
Thank you once again for everything, and I wish you all the best in your future endeavors. I do not doubt that you will continue to achieve great things, and I look forward to hearing about your successes.
Sincerely,
[Your Name]

Goodbye Email to Your Manager

Subject: Grateful for the opportunity to work with you

Dear [Manager’s Name],

As my time at [Company Name] comes to a close, I wanted to take a moment to express my gratitude for your leadership, guidance, and support during my tenure here. Your mentorship has been invaluable, and I’ve learned so much from your experience and expertise.
I’m proud of the work we’ve accomplished together and grateful for the opportunities you’ve provided me. I’ll always remember the lessons I’ve learned and the skills I’ve gained under your leadership.

Thank you for everything, and I wish you and the team all the best for the future.

Sincerely,
[Your Name]

Farewell Mail for Your Direct Report

Subject: Grateful for the opportunity to lead you

Dear [Direct Report’s Name],

As my time at [Company Name] draws to a close, I want to express my gratitude for the opportunity to lead you during my tenure here. Your dedication, hard work, and positive attitude inspire me, and I’ve been honoured to be a part of your professional development.
I’m proud of our work together, and I’m confident you’ll continue to thrive in your role. I’ll never forget the lessons I’ve learned from leading you, and I’m grateful for the skills and experience you’ve helped me gain.

Thank you for the amazing experience of working with you, and I wish you all the best for the future.

Sincerely,
[Your Name]

Goodbye Email to a Client

Subject: Thank you for the partnership
Dear [Client Name],
I hope this email finds you well. I wanted to take a moment to let you know that today is my last day at [Company Name]. Through this email, I wanted to personally thank you for the partnership and support you have provided me during my time here.
Working with you and your team has been an honor, and I am grateful for the opportunities and experiences our collaboration has provided me. I do not doubt that our paths will cross again in the future, and I look forward to staying in touch.
In the meantime, if you have any questions or concerns, please don’t hesitate to contact my colleagues, who will take over my responsibilities. You can reach them at [email/phone number].
Thank you again for your support, and best wishes for your continued success.
Sincerely,
[Your Name]

Goodbye Mail to the Entire Organization

Subject: Goodbye and Thank You
Dear All,
As you know, today is my last day at [Company Name]. I wanted to take this opportunity to thank every one of you for making my time here so memorable.
I have learned so much from all of you and have made some great friendships along the way. The support, encouragement, and guidance you have provided me throughout my journey at [Company Name] have been invaluable, and I will always be grateful for it.
As I move on to new opportunities, I want you to know that I will always look back on my time here with fondness and pride. I am confident that this team will continue to thrive and achieve great things.
Please keep in touch and let me know how you’re doing. You can reach me at [email/phone number]. I would be happy to stay connected and support you however I can.
Thank you again for everything, and I wish you all the best.
Warm regards,
[Your Name]

Also read: Common Mistakes When Serving Notice Period

Tips to Write the Perfect Goodbye Mail 

Writing a last working day mail may seem daunting, but it doesn’t have to be. Here are some tips to help you write the perfect goodbye email: 

Start with a Positive Tone

Begin your last working day mail positively expressing gratitude for the time spent with the company. This will set the tone for the rest of your email.

Highlight Your Achievements 

Share some of your achievements during your time at the company. This is a great way to show your value and leave a lasting impression. 

Mention Good Times and Milestones 

Recall some of the memorable moments and milestones you achieved during your time with the company. This is a great way to show appreciation for the team and reflect on your time together. 

Show Appreciation for Colleagues 

Thank your colleagues and managers for their support, guidance, and help throughout your tenure. You can mention some of the individuals who significantly impacted your journey. 

Reflect on Your Time at the Company 

Reflect on your time at the company and share some of the lessons you learned. This will not only provide closure for you but also inspire your colleagues. 

Provide Contact Details 

Provide your contact details so that your colleagues can keep in touch with you in the future. This will show that you value the relationships you’ve built and wish to stay connected. 

Handover Responsibilities 

If you’re leaving in the middle of a project or have any outstanding tasks, make sure you delegate authority to your colleagues. This will help to maintain work continuity and demonstrate your professionalism. 

Keep It Professional 

While it’s important to be personal in your last working day mail, maintain a professional tone throughout. Avoid negative comments, grievances, or complaints. Remember, this email will be a part of your professional record. 

Use a Clear and Concise Format 

Keep the email format clear and concise. Use short paragraphs, bullet points, and subheadings to make the content readable. Keep your email subject warm and concise. Here are some sample subject lines-

last working day mail

Proofread and Edit 

Finally, ensure that you proofread and edit your email before sending it. This will help you avoid spelling or grammatical errors and provide the email is clear and concise. 

Writing a farewell email is an important step in leaving a company on a positive note. By following these tips, you can create a professional yet heartfelt email that will leave a lasting impression on your colleagues and managers.

Remember that a well-written farewell email is more than just a goodbye message; it reflects your professionalism, gratitude, and respect for the company and your colleagues.

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The Perfect Last Working Day Mail: A Memorable Farewell 

Writing a last working day email is an important part of leaving a company on good terms. It’s a chance to express your appreciation, share your achievements, and bid farewell to your colleagues in a positive way.

Remember, a well-crafted farewell email is not just a goodbye message. It’s a reflection of your professionalism, gratitude, and respect for the company and your colleagues. Taking the time to write a thoughtful email will leave a lasting impression on your colleagues and managers.

If you’re looking for ideas to make your last day memorable, consider organizing a farewell lunch, creating a memory book or video, giving personalized gifts, or hosting a virtual goodbye party. Whatever you choose, ensure it reflects your personality and the relationships you’ve built with your colleagues.

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Frequently Asked Questions (FAQs)

How do you say goodbye in an email professionally? 

To say goodbye in an email professionally, start by expressing gratitude, highlighting your achievements, and sharing your plans. Keep the tone positive and professional, and avoid negative comments or complaints. Close the email by thanking your colleagues and managers and providing your contact details. 

What is the best farewell message? 

The best farewell message is one that is sincere, positive, and heartfelt. It should express gratitude, highlight accomplishments, show appreciation for colleagues, and wish everyone the best for the future. Keep it short and sweet, and avoid negative or critical comments. 

How do you say today is your last working day? 

To say “Today is my last working day” in a professional email, start by expressing gratitude and highlighting achievements. Thank your colleagues and managers for their support. Keep the tone positive and professional. You can also provide your contact details for future communication. 

What is a good subject line for the last working day email? 

A good subject line for a last working day email could be “Farewell and Thank You” or “Moving on to New Adventures.” It should be brief, catchy, and reflect the positive tone of the email. Avoid using negative or emotional language, and keep it professional. 

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