Quick Summary
Use a clear subject line for the job application email, such as “Application for [Job Title] – [Your Name]”. If possible, address the hiring manager by their name. Then, in the email’s body, state the position you are applying for, where you found the job position (job board/website), and very briefly outline how your skills and experience match the role. Finally, indicate that your resume and cover letter are attached, followed by a closing, and your first and last name and contact information.
As recruitment trends change in 2025, employers want candidates who communicate well and show genuine interest in the role. Whether you’re new to the job market or have years of experience, mastering job application emails can help you stand out and boost your chances of landing an interview. Ready to impress recruiters? Let’s learn how to write email for job application perfectly.
This guide explains how to write a job application email, what to include, and provides multiple sample email for job application with resume templates tailored to different career stages.
An email for job application is a professional message sent to apply for a role. It is a more direct and formal approach than submitting through a portal. Typically, a job application email includes:
Employers often judge applicants based on their email quality. That’s why knowing the correct job application email format is so important.
The subject line is one of the first things the hiring manager will see, so it’s crucial to make it clear and professional. For example “Application for Graphic Designer Position – John Doe” will immediately tell the reader the role you are applying for and who you are.
Example: “Application for Content Writer Position – Neha Sharma”
A clear email subject for job application ensures your email gets noticed.
Try to personalize your email by addressing it to the hiring manager by name whenever possible. This small effort shows that you’ve taken the time to research the company and the position. For example, Dear Hiring Manager or To Whom it May Concern.
Personalized Greeting
Address the hiring manager by name whenever possible.
Begin the job application email with a short introduction about yourself and why you are writing. Mention the job position you are applying for and where you found this listing. This will set the tone for the rest of the letter.
Briefly showcase why you are a suitable candidate, this section mirrors a simple job application letter. Use this section to illustrate how your experiences fit the job description. Don’t forget to mention your professional achievements and certifications.
In the job application email you should express your desire for an interview and state your availability. Also, to your proper extent, it is ideal to be flexible in your availability, passion, and eagerness to conform to the company’s time. Express eagerness for an interview and state your availability.
Professionally conclude your email with a salutation such as “Sincerely” or “Best regards,” followed by your full name and contact information. Ensure that you include the phone number and e-mail ID so the employer can easily reach you.
Carefully read the job description to understand the employer’s expectations and what they seek in a candidate. Be sure to follow specific instructions on the job application email format such as the file format for attachments or specific email subject lines.
Customize each job application email to the particular role you are applying for. Using keywords from the job description will show that you possess the skills the employer seeks. This will allow you to stand out and indicate that you’ve done your homework to understand the role.
Ensure your resume, cover letter, and attachments are all correctly attached and in PDF format for easy access and professionalism. Double check them before hitting send.
Proofread your job application email carefully to check for typos, grammar glitches, and ungrammatical sentences. An Error free email makes a good impression.
Hiring managers are too busy to read long, rambling emails. Keep it short and straightforward. Go to the bottom line, only cover essential information that will compel the hiring manager to review your case.
While you want to be friendly, your emails should be formal and professional. Do not use abbreviations, emoticons, or casual language.
If the posting includes detailed steps for applying for this job, such as the subject line or the attachment format, ensure you follow them strictly. This shows that you can take directions and care about the job.
Your job application email must express your enthusiasm for the opportunity. Employers are more likely to reschedule interviews with candidates who express excitement for the role and company; let your enthusiasm shine through in your email.
Always reference attachments in your job application email to avoid confusion.
Read more: Cover letter, Recruiter’s attention
You can refer to the following email template when composing your job application:
To: [Recipient email]
Subject: Your name – Application for [Job Title]
Salutation: Dear Mr./Mrs./Ms. [Name of recipient]
Email body:
In the first paragraph, mention the job position you want to apply for and the place where you saw the job advertisement. Briefly introduce yourself and describe why you are interested in the job.
In the second paragraph, mention your educational qualifications, skills and work experience. Elaborate on why these make you a suitable candidate for the available work position.
In the third paragraph, list any work links that you want the recipient to review. You can also mention the attachments that you are sending along with the email.
In the closing paragraph, inform the recipient that you hope to hear from them and discuss things further. Thank them for their time and attention. Sign off with a closing salutation like ‘Kind Regards’ or ‘Sincerely’. Type your name or insert your signature below and include your phone number.
Dear [Hiring Manager’s Name],
I hope this message finds you well. I am writing to express my interest in the [Job Title] position at [Company Name], as advertised [where you found the job posting]. As a recent graduate with a degree in [Your Degree] from [Your University], I am eager to begin my professional career and contribute to your company’s goals.
During my academic career, I developed strong [mention a few relevant skills or experiences], which I believe would allow me to make a meaningful contribution to your company. I am particularly drawn to [Company Name] because of [mention something specific about the company or its mission that interests you].
I have attached my resume for your review. I would appreciate the opportunity to discuss how my skills and enthusiasm can be of value to your team.
Thank you for considering my application. I look forward to the possibility of working with you.
Your name
Email and Phone number.
Fresh graduates often lack professional experience, so highlighting education, internships, and enthusiasm is important.
Sample Email for Job Application with Resume – Student
Subject: Application for Marketing Intern – Aditi Verma
Dear [Hiring Manager’s Name],
I am writing to express my interest in the Marketing Intern position at [Company Name], as advertised on [Job Portal]. As a recent graduate in Business Administration from [University Name], I am eager to apply my knowledge and gain practical experience in digital marketing.
During my studies, I completed projects in social media campaigns and data-driven marketing, which I believe align with this role. I have attached my resume and application letter for your review.
I would welcome the opportunity to discuss how my skills and energy can contribute to your marketing team.
Sincerely,
Aditi Verma
[Phone Number] | [Email ID]
Employers appreciate honesty and confidence when addressing a career gap. Emphasize transferable skills and eagerness to restart.
Job Application Email Format – Career Break
Subject: Application for HR Manager Role – Sunita Sharma
Dear [Hiring Manager’s Name],
I am excited to apply for the HR Manager position at [Company Name]. With 7 years of HR experience and a career break during which I focused on personal commitments, I am now eager to re-enter the workforce.
During my break, I continued upskilling by completing certifications in employee engagement and HR analytics. My strong interpersonal and management skills make me a suitable candidate for this role.
Attached are my resume and application letter for your review. I would greatly appreciate the chance to discuss how my experience can benefit your HR team.
Best regards,
Sunita Sharma
[Phone Number] | [Email ID]
If you are switching industries, focus on transferable skills, adaptability, and motivation for the new field.
How to Write a Job Application Email – Career Change Example
Subject: Application for Data Analyst Position – Arjun Mehta
Dear [Hiring Manager’s Name],
I am writing to apply for the Data Analyst role at [Company Name]. After five years in finance, I am transitioning to data analytics, where I can apply my strong analytical and problem-solving skills.
I recently completed certifications in Python, SQL, and Data Visualization to support this change. I am confident that my finance background and new skills will allow me to provide valuable insights to your team.
My resume and application letter are attached. I would welcome the opportunity to discuss how my career shift can contribute to your organization.
Thank you for considering my application.
Sincerely,
Arjun Mehta
[Phone Number] | [Email ID]
Subject: Follow-Up on Job Application – Marketing Manager Role
Dear Hiring Manager,
I recently submitted my job application email for the Marketing Manager role at [Company Name] and wanted to follow up. I remain enthusiastic about the opportunity and would be happy to provide additional details if needed.
Looking forward to your response.
Best regards,
Emily Davis
[Phone Number]
Crafting the perfect job application email requires clarity, professionalism, and personalization. Whether you’re a student writing your first simple job application letter, a professional returning after a break, or someone branching into a new career, using the correct job application email format will boost your chances of success.
Always ensure your application format includes a strong subject line, concise content, and well-prepared attachments such as your resume and application letter. Practice tailoring each job application email to the specific job posting, and don’t hesitate to use the provided templates as guidance.
By mastering how to write a job application email, you create a powerful first impression and move one step closer to achieving your dream job.
Write a clear subject line, greet formally, introduce yourself, highlight key skills, and attach your resume in PDF.
Example:
Subject: Application for Marketing Executive, Ananya Sharma
Dear Hiring Manager,
I am applying for the Marketing Executive role at XYZ Ltd. I have strong digital marketing skills and internship experience. I am confident I am a good fit for the position. Please find my resume attached.
Regards,
Ananya Sharma
Tip: Always proofread your email for grammar and spelling errors before sending.
Write a professional email with a clear subject and a short introduction. Attach your CV in PDF format.
Example:
Subject: CV for Software Engineer Role, Rahul Verma
Dear Hiring Manager,
I have attached my CV for the Software Engineer position at ABC Ltd. I look forward to discussing my skills further.
Regards,
Rahul Verma
Tip: Name your file professionally (for example, Rahul_Verma_CV.pdf) instead of using generic names like resume.pdf.
The subject line should be clear and professional. It must include the job title and your name.
Example: Application for Data Analyst, Neha Kapoor
Tip: Avoid vague lines like “Job Application.” Always mention the specific role.
No. While the basic format remains the same, you should adjust each application letter to fit the specific job role, company, and requirements.
Example: A candidate applying for a Marketing Executive role emphasizes digital campaigns. For an HR Executive role, they highlight recruitment skills.
Tip: Always customize at least 2 to 3 key points in every application letter to match the job description.
Yes. You can use a basic template, but always change the skills, experience, and keywords to match the job role.
Example: For a Data Analyst role, highlight Excel and SQL. For a Marketing Executive role, focus on social media campaigns.
Tip: Keep one master template ready and adjust 20 to 30 percent of the content for each application.
No. While your application can have a similar structure, it’s better to personalize it for each school by mentioning their values, subjects, or teaching methods.
Example: In one school application, highlight your experience with the CBSE curriculum. In another, focus on activity-based learning methods.
Tip: Even a small change, like adding the school’s name or emphasizing a subject, can make your application stand out.
Subject: Application for [Job Title]
Hi,
I’m a B.Com graduate interested in the [Job Title] role at [Company]. My resume is attached, and I’ve also included my cover letter for your reference.
Thanks,
[Your Name]
Tip: Be clear and polite!
Keep it professional and straightforward: write a brief email mentioning the job you’re applying for, say your CV and cover letter are attached, and thank the reader.
Example:
Subject: Application for [Job Title]
Hi [Hiring Manager],
I have attached my CV and cover letter for the [Job Title] position. I look forward to your response.
Thank you,
[Your Name]
Tip: Use clear file names like YourName_CV.pdf and YourName_CoverLetter.pdf to make it easy for the recruiter.
Authored by, Mansi Rawat
Career Guidance Expert
Mansi crafts content that makes learning engaging and accessible. For her, writing is more than just a profession—it’s a way to transform complex ideas into meaningful, relatable stories. She has written extensively on topics such as education, online teaching tools, and productivity. Whether she’s reading, observing, or striking up a conversation while waiting in line, she’s constantly discovering new narratives hidden in everyday moments.
Editor's Recommendations
Chegg India does not ask for money to offer any opportunity with the company. We request you to be vigilant before sharing your personal and financial information with any third party. Beware of fraudulent activities claiming affiliation with our company and promising monetary rewards or benefits. Chegg India shall not be responsible for any losses resulting from such activities.
Chegg India does not ask for money to offer any opportunity with the company. We request you to be vigilant before sharing your personal and financial information with any third party. Beware of fraudulent activities claiming affiliation with our company and promising monetary rewards or benefits. Chegg India shall not be responsible for any losses resulting from such activities.
