Tips to write an Amazing Resume Subject for sending to HR


Today is the email scenario in this fast-paced business world. Emails are bombarded every day, and it’s a regular deal for the hiring department. They have to address several inquiries—the abundance of email in the HR team to spend seconds viewing job applications. Thus the importance of the resume subject becomes more clear. A single line description may be your only shot of communicating with the employer.

Importance of Resume Subject

Nowadays, employers are conducting their major recruiting process via emails. On average, they receive thousands of emails every day. And most of the time, whether an email has to be opened or not entirely depends on its subject line.

We can easily make out how important a subject line is? It explains the gap between getting an interview and landing in a trash folder.


Your resume subject is the first thing people see while browsing their inboxes. Opening a job application thus eventually depends upon the subject line.

  • SPAM

Several irrelevant and spam emails come up every day and land in your inbox. As a result, people rarely open every mail because it can contain viruses or promotional things that might not serve the purpose.


A subject line includes your details such as your name, job title, your qualifications, and certifications. As a result, it is a good opportunity to introduce yourself to the employer.


The best resume subject communicates trust and dedication. A subject line helps hook the audience and builds trust between employees and employers.

best subject for resume
January 22, 2022
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Table of Contents

Create a professional email address

An email address should depict the name. It suggests your first and last name. Also, it will facilitate an aspirant’s identification during the job application process. It will also help the HR department to locate you easily. A professional email- address can be easily created by following certain steps. An aspirant should keep it short of making it easy to recall. An email address used in resumes, job applications, or a business card positively impacts HR.

Verification of instructions

An aspirant should always check the job posting for the details of the application. The employer must have provided clear guidelines on how to submit the job application. For instance, the guidelines must ask an aspirant to provide a name and job ID. Some subject line directors can follow and avoid adding other details.

If aspirants are confused, they can include a standard subject line with job title, job ID, and name. Including your job position is a must to write as a subject line. It will help the managers to look at it at first glance. It will also help identify the position if there are automated filters. The absence of your job title, ID, and name will result in miscommunication.

Include keywords

Keywords are the basic ideas and topics that will define what your content depicts. These help in various search engines and make it easier to identify the content. There might be automated filters in the company’s format. These keywords will help refer to the position an aspirant is applying for. It will make the job title detectable using the search filters. There are several keywords such as job ID, job candidate, etc.

These will make your email searchable from other aspirants applying. Hence resume subject should contain keywords.

Keep it professional

Try to keep everything professional in the resume subject of your job application. Be it your email address or the job title. Exclude every informal phrase that might work against you and the ethical code of conduct. Your subject line should depict your politeness and humility. Any irresponsible lines, phrases, or email address shows a lack of seriousness and casual working attitude.


These are the key element in a subject line that a candidate should include if someone has referred to them. Referrals help to bridge trust between an employee and the employer. Mentioning the referral from within the organization help catches the recruiter’s attention. Hiring managers love these kinds of referrals as it builds trust and working relations at the very beginning. So be sure to mention the referrals at the very top of your subject line.

This is the one way of getting your foot in the door even before anyone looks at your resume. It increases your chances of getting your job.

Personalize it

Include some details that can attract and capture the attention of the hiring team. The candidate can add their specific qualifications. A particular subject line will help categorize the job application and email address. Avoid using your soft skills such as dedicated, hardworking, or passionate. These are the reasons that result in a major turn off of the hiring managers. Rather personalize it and make it apt. It shouldn’t sound like you are selling something. Rather be direct in all your ways.


Qualifications are the main thing that a job application should involve. It is a collection of all your educational achievements to date. It helps to create a good impression in the eyes of the hiring department. It’s the only thing they can judge you before getting into the procedures. The degrees, certificates, or skills should be written on the subject line. As your subject line helps you outshine others.

The candidate’s qualification shows dedication and passion for the work. It also tries to build a trust bridge between the employer and the employee. Good academics always gives an edge over others.

Ensure Proofread

This helps an individual to create a long-lasting impression on the employer. Similar to any marketing collateral, it acts as a rescuer. A candidate must proofread their subject lines to ensure the content is free of errors. It says that your first is your last impression.

A subject line should be short, concise, and error-free.


These ensure that the person is suitable for the organization and his qualification standard. They should excel in that field. The subject line helps before the interview stage. Therefore they should not forget to list down all the designations for the time being to capture the recruiter’s attention.

You can also include acronyms related to the job position you are applying for, such as BA, MBA, or PhD.

Avoid soft skills

These help to portray an employee’s personality traits and passion for work. Also, your subject line should not sound like you are selling your skills. Soft skills such as hardworking, dedication, etc., result in a major employer turn off. Include certifications from soft skills. The inclusion of soft skills may eventually get your email land up in the trash.

The subject line should be succinct.

Your subject line should result in the employer opening of the job application. The application should be short and simple, inclusive of all the necessary details that it should contain. It might get cut off if you include excessive information in the subject line. Try to keep it concise. It should tell every information about the point. Therefore, please keep it simple. Also, try to communicate directly. Avoid managers wondering what the email is all about.

Avoid Caps

Using all CAPS might capture the hiring manager’s attention for worse. Using all caps can result in a major drawback in reviewing your job application. It can be compared to yelling at the hiring team.

Capitalizing every word may land up your application in the spam folder. Avoid them at any cost. Instead, a candidate can look for colons dashes to separate the idea. Punctuation should also take care of while drafting the subject line. Therefore, following these may make your subject structured.

subject for resume

Final Thoughts

The suggestion stated above may help you draft a better subject line for yourself. A well-crafted resume with an impressive subject line highlights why you are the appropriate candidate for the job. However, many resumes knocking at the employer’s door make it difficult to select the candidate. Therefore a resume subject acts as a rescuer in the ocean of triumphs. It is very important to have an impressive subject line to get on board with your dream company or occupation. It is the first and last impression you create on the hiring team.

You can also apply for Chegg Subject Matter Expert, earning and learning simultaneously.

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