Half-Day Leave Application: Format & Samples to Copy-Paste

A half-day leave application can be used for medical emergencies, personal issues, and any urgent matters that need your attention. There can be different reasons to take time off and request for half-day. Sometimes half-day leaves can also be taken for a better work-life balance.

But do not worry, half-day leaves are a part of the leave policy in the companies and can be availed as per your requirement . Usually, it depends on the company HR policies. Every company provides this benefit to their employees. This helps the employees to not use their entire one-day leave for some work which can be completed in half-day.

Half-Day Leave Application Samples

1. Half-Day Leave Application for a Medical Emergency

Subject – Half-day leave application for a medical emergency.

Dear Sir/Madam,

I am submitting this application to request a half-day leave today. I have been feeling sick and unable to give my best to my tasks. My doctor’s appointment is scheduled for 3 PM. Hence, I may not be able to return in time for work. I have completed my tasks and sent them via email. Additionally, I do not have any urgent assignments that require submission by the end of the day.

I would be available by phone and email for any queries. Please approve my half-day leave.

Regards
{Name}

2. Half-Day Leave Application for Personal Reasons

Subject – Half-day leave application for personal reason

Dear Sir/Madam,

Due to personal reasons, kindly grant me a half-day leave on {Date}, for the first/ second half of the day. I have already emailed my completed tasks to you, and I have also updated my team on the ongoing project. They are aware and will continue working on it until I return to the office.

I would be available by phone and email. Please be in touch with me if there is any requirement.

Regards
{Name}

3. Half-Day Leave Application for Urgent Work

Subject – Half-day leave request for urgent work

Dear Sir/Madam,

I am informing you through this half-day leave mail that I have urgent work in the bank on {Date} first/second half. And I will not be able to resume office on time. I have completed my immediate assignments, and no assignments need to be submitted by EOD. 

I would be available by phone and mail. Please approve my application for half-day leave. 

Regards
{Name}

4. Advance Half-Day Leave Application Sample

Subject – Request for half-day leave.

Dear Sir/Madam,

I am writing to inform you that my car/bike broke down while coming to the office and I have to call the workshop to tow it for repair. I may not make it to the office on time. So, I will resume office in the second half.

Please approve my application for half-day leave. You can reach me on the phone for queries. 

Regards
{Name}

5. Half-Day Leave Application For Office (Unexpected)

Subject: Application for half day leave
Dear Sir/Madam,
I am writing this email to let you know that I will be able to come to the office only in the afternoon. My son/daughter is not feeling well. I am taking him/her to the hospital for the check-up which may take some time. He/She is suffering from food poising. I will come back to the office after the lunch time.
So, please consider this email as a request for a half-day leave.
Regards
{Name}

How to Write a Half-Day Leave Application

1. Write a Formal Mail  

Always start your mail formally by using proper salutations. Start your mail with greetings and end your mail with ‘Regards’ or ‘Thank you’ with your name. This makes your e-mail feel polite. 

2. Mention your Availability Back 

It is important to state your absence from work and the time of rejoining. This would help your manager assign your duties to others until you have rejoined. Time management is very crucial while taking leave. So, in this case, the work does not get hampered, and you get your paid time off.  

3. Always be Specific with your Reasons 

There is no point in writing long emails. Please keep it to the point. The long mail would lose its effect until it reached the end. A crisp mail stating why you need the half-day leave, the date of leave, and joining back time will do the work. 

4. Review your Mail Before Sending it 

Never send the mail without checking the content. Sometimes you may forget to mention some important details in a hurry to send. This may create confusion or may lead to the rejection of your leave. This is a formal mail. So, proofread the mail, and check for spelling and grammatical errors before sending it.

5. Never Leave the Subject Line Blank 

Writing proper subject lines helps in managing emails. A subject line provides insight regarding the mail. Checking the emails based on your subject line would give a sense of emergency. Avoid using random messages like ‘Hi’,’ Please respond’ etc. These emails would generally end up in the spam folder. 

6. Never use Fancy Formatting 

Do not use colored texts, background pictures, bold and designer fonts. This affects readability and also diminishes the effect of the mail. Using such fancy objects would take time to download. Your manager does not have the time to wait for it. Always use plain text. This ensures that the concerned person can easily download and read the mail. 

Also Read: Self-Management: The Secret Behind Successful People

When to Write a Half-Day Leave Application 

There are several reasons to avail half day leave application. Let’s look at them. 

• Family emergencies- The leave can be taken in case of any emergencies in your family. Attending to someone sick or taking them to a doctor is a family emergency. Family responsibilities are a priority and should be considered under family emergencies. 
• Personal appointments- The leave can be taken for any personal appointments like visiting an advisor for some work, meeting a doctor, or some other personal work. 
• Professional development- The half day leave can be taken to attend an official training or conference. 
• Medical appointments or emergencies- You can avail of this leave when you have a medical appointment or have to attend a doctor because of some medical emergency. This is a very crucial reason to take the leave.
• Personal work- You can take a leave when you have to attend personal work like attending a family event, bank work, or others. Sometimes the leave can be taken for a short personal time from work. Taking breaks for small vacation time would help to rejuvenate for work.
• Vehicle maintenance or breakdown- Take a half-day leave to attend to your vehicle maintenance or get stuck as there is a breakdown. Use this leave for this reason. School events – Employees with children need time to attend school events, childcare, and other activities. They can avail of the leave for their children.

Also Read: 7 Life-changing Habits to Achieve Success in Life

Applying for half-day

Half-day leaves are important in an organization. It reflects workplace flexibility and employee-friendly HR policies. The employees should write a formal, short mail addressing the issue. They should mention the Date of leave and resume time. They should never leave the subject line blank or use random subject lines. Using fancy formats is a strict no. So, use the half-day leave for personal, medical, emergencies, family, or for children duties. 

Frequently Asked Questions