How to Write a Declaration in Resume: Sample Examples & Tips

June 10, 2024
declaration for Resume

Quick Summary

  • A declaration in resume confirms that all the information included in the resume is true to the best of the writer’s knowledge.

  • Credibility, avoid fraud & ambiguity are the importance of declaration.

  • 3 tips to write declaration in resume: don’t scan signature, write relevant details & proofreading.

Table of Contents

“Your reputation is often your resume”- Jaclyn Johnson 

So true, your reputation is a resume, and in today’s job market, a resume is what makes your reputation, which shows what skills and expertise you will bring to the organization. That’s why companies check every element of a candidate’s resume. A declaration in a resume is one of those crucial elements. 

According to statistics, about 75% of employers caught lies on a candidate’s resume. This makes writing a resume declaration more important for candidates. The resume for declaration is your chance to prove your authenticity and set yourself apart from other candidates in a positive manner.  

And if you are confused about what a declaration in a resume is and how to write a declaration in a resume; don’t worry; here in this article, you’ll get your answer. So, let’s get started.  

What is Declaration in Resume?

  • The declaration of resume is a statement which declares that the information provided in the document is true to the candidate’s knowledge and is acknowledged by them. 
  • The resume declaration includes details like the candidate’s name, signature and date. 
  • It is mentioned at the very end of the resume, making it look more professional. 
  • The purpose of mentioning the declaration for a resume is to show your honesty and avoid any misunderstandings. 

Importance of Declaration in Resume

Here are some reasons why you should include the declaration for your resume:

Importance of Declaration in Resume

1. Credibility

A declaration helps in bringing credibility to your candidature as it states that the information shared by you is authentic. Also, it makes sure that you are responsible for every piece of information being stated.

2. Avoid Fraud

It helps to prevent fraud and misconceptions in the application process. The declaration states that you are not misleading the employer to acquire the job.

3. Avoids Ambiguity

The declaration is very important when you send the application to the potential employer. It provides affirmation about the authenticity of your resume.

4. Proof of Professionalism

Adding this to your resume as your closing statement gives a professional and formal look. It enhances your professional image with all prospective employers.

5. First Impression

The declaration provides a great first impression in the minds of employers. It would be essential for first-time job seekers to add this statement to their resume.

Declaration for Resume Template

Whether you are a newcomer or experienced, it is beneficial to include the declaration for your resume. You can use the following template when writing your declaration statement:

[Candidate’s Name] 

[Address]

[City, State, PIN Code]

[Contact Number]

[Email Address]

[Date]

Declaration

I hereby declare that the information provided in the resume is true and accurate to the best of my knowledge. I understand that any misrepresentation or inaccurate information may result in my disqualification from employment.

[Candidate’s Signature] 

Declaration for Resume Examples

Here are a few examples of declaration for a resume that you could use as inspiration:

Example 1:

In this declaration for resume, I certify that the information provided in the resume is true and accurate to the best of my knowledge. 

Example 2:

I declare that the provided details in the resume are complete and authentic. I understand that any discrepancy may lead to the rejection of my application. 

Example 3:

I hereby affirm in this resume declaration, that the contents of this resume, including my qualifications, experiences, and achievements, are genuine and have not been misrepresented in any way. 

Example 4:

I strongly declare that the statements and skills mentioned in the resume are genuine and accurate to the best of my knowledge.

Example 5:

I hereby proclaim that the information provided in the resume is an accurate depiction of my professional profile, encompassing my qualifications, employment history, and achievements.

Example 6:

I hereby confirm that the data and statements included in this resume are a true reflection of my abilities, experiences, and qualifications.

Example 7:

In this declaration for my resume, I attest that all the information furnished in this document is original and authentic to the best of my knowledge.

Example 8:

I hereby declare that the information contained in this resume is accurate and complete.

Why Should You Add a Declaration to Resume?

There are multiple situations where sending a declaration for a resume proves to be a helpful step, like an educational institution, a government organization, an organization with a corporate ladder, a formal job application, etc. Here are the reasons why it is important to add a declaration:

1. Catalyst

It works as proof and verifies all the information provided in the resume to prevent confusion, misconception, and fraud in the hiring process.

2. Referral

Declaration for resume is important for your referral to give your reference a chance to show that all details given in your document are completely true.

3. Great Impact

Including a statement in your resume showcases the candidate’s credibility and greatly impacts the employer.

4. Avoid Manipulation

It is very important to have a declaration for the resume, as it avoids manipulation of the applicants’ details.

5 Tips to Write Declaration for Resume

When thinking about writing a declaration for a resume or a CV, it is important to keep five important tips in mind. These are as follows:

Tip 1: Don’t Scan the Signature

While sharing a resume over fax or email, it is unnecessary to scan the signature. Rather, add the signature to your resume and scan the complete document. Moreover, if you could not personally sign the resume, then you could skip the signing and write your full name. Writing your name as a sign-off is needed. This process could be used when the employer requests Google Docs or Microsoft resume formats.

Tip 2: Write Relevant Details

The declaration for a resume is not a personal information piece, so don’t use fancy or unnecessary words. Rather, focus on providing the essential information. Also, keep the declaration statement as short as possible so that no extra space is covered.

Tip 3: Please Proofread

Using incorrect punctuation or spelling can change the meaning of your declaration statement. Thus, always practice proofreading the declaration for the resume.

Tip 4: Check Readability

The declaration should be short and easy to understand. The simple language states the declaration clearly and is easy to read by the employer. Also, the declaration in the resume for freshmen should be grammatically correct and written formally.

Tip 5: Forbid Fancy Fonts

The declaration is the closing line, that does not mean that you should use fancy fonts. When you write the statement, use the same font and font size as the other section of the resume. It is the formal section of the resume.Thus,s it is better to keep it simple.

When Should I Include Declaration on Resume?

The practice of writing declarations for resumes dates back to the time when candidates used to send their resumes and CVs via post. At that time, including a declaration was considered a sign of good character and authentic information. This practice has been followed till now, especially when you’re applying for a job in a specific type of organization, such as:

i) Government Agencies

In the government sector, before confirming the candidature of any person, all of their information, like documents, educational details, skills, previous experience, etc, is verified. And in the resume, it is made mandatory to mention a declaration to confirm that all the provided information is accurate and just.

ii) Large Organizations

Many large organizations have company applicant trackers for shortlisting the best resumes. These include forms, that have a declaration statement or resume declaration that they ask to sign before submitting their job applications.

Declare Your Candidature with Resume Declaration

The declaration is something that has been mentioned in resumes for decades, the purpose of this statement is to check the authenticity of a candidate’s information and hold them accountable if any information provided by them proves to be wrong. 

As a candidate, it’s good to write a resume declaration line at the end of your resume while applying for any job role. And now, that you know what a declaration for a resume is and have different examples to write for various job roles, you can positively show your honesty, authenticity and genuine character and information through this one line.   

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Frequently Asked Questions

Is a declaration required in the resume?

Yes, mentioning the declaration in a resume is crucial. It assures the HR that the information provided in the resume are correct and trustworthy. This creates a positive impact on them regarding the candidate, ensuring higher chances of selection.

What can I write in declaration?

A declaration statement is not very long. It is just one or two sentences long. When you are writing the declaration statement while applying for a job, keep in mind the below steps:

1. Write for Authenticity
2. Include Location and Current Date
3. Signature

How do I write a self-declaration?

When you are writing your declaration for your resume then, follow these steps:

1. Write the statement of declaration.
2. Add the current date and location below the declaration statement and on the left-hand side.
3. Write the full name and signature below the declaration statement and on the right-hand side.

What is an example of a declaration statement?

I declare that the provided details in the resume are complete and authentic. I understand that any discrepancy may lead to the rejection of my application.

What is declaration in resume?

The declaration of resume is a statement which declares that the information provided in the document is true to the candidate’s knowledge and is acknowledged by them. 

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