Quick Summary
Whether you’re a student with an unexpected exam or a professional facing an urgent situation, knowing how to write a perfect half day leave application is a crucial skill. A well-drafted leave application ensures your request is taken seriously and approved quickly, minimizing disruption to your work or studies.
This comprehensive guide provides everything you need. We’ll explore the correct format, provide ready-to-use samples for various scenarios, and share expert tips to get your half day leave request for personal reason or urgent work approved seamlessly.
A half day leave application is a formal request for a short absence, typically for half the working or school day. It could be for the first half (morning) or the second half (afternoon). Unlike a full-day leave letter for office, this short leave application for office or school is designed for situations that require only a few hours.
Common reasons include a medical appointment, a family function, or urgent work. Submitting a clear application for half day leave shows responsibility and respect for your institution’s or company’s time.
Let’s explore the importance of crafting an effective half-day leave application that communicates your request professionally and clearly.
Crafting a professional half day leave application is more than a formality. It’s a mark of your professionalism. Here’s why it matters:
Here is a universal format for your half day leave application:
Subject: Half Day Leave Application for [Reason] on [Date]
Dear [Recipient’s Name/Title],
I am writing to request a half-day leave on [Date] due to [mention your reason – e.g., a medical appointment/urgent personal work]. I will be absent during the [first/second] half of the day.
I have completed all my pending tasks and handed them over to [Colleague’s Name]. I will be available on my phone ([Your Phone Number]) for any urgent matters.
Thank you for your understanding and consideration.
Sincerely,
[Your Name]
[Your Roll Number/Employee ID]
Subject: Request for Half-Day Leave for Medical Check-up
Dear [Manager’s Name],
I am writing to request a half-day leave tomorrow, [Date], for a pre-scheduled health screening. I will be leaving the office at 11:00 AM and will be unavailable until my appointment concludes.
I have finalized the report due this morning and have briefed my teammate, [Colleague’s Name], on the client call scheduled for this afternoon. I will be reachable on my mobile for any urgent queries.
Thank you for your support.
Best regards,
[Your Name]
[Your Designation]
Subject: Urgent Half-Day Leave Request
Dear [Supervisor’s Name],
I need to request a half-day leave for today, [Date], due to an unforeseen personal matter that requires my immediate attention. I plan to leave at 1:00 PM.
I have completed all time-sensitive tasks for the day. For any ongoing issues, [Colleague’s Name] has agreed to assist in my absence. I apologize for the short notice and appreciate your understanding.
Sincerely,
[Your Name]
Subject: Half-Day Leave for Bank Work and Official Errands
Respected Sir/Madam,
I request a half-day leave on [Date] to complete important official errands, including visiting the bank to update our company account details. I will join the office after completing these tasks, likely by 2:00 PM.
All necessary documents are prepared, and I will be available on my phone should any clarification be needed.
Regards,
[Your Name]
[Employee ID]
Subject: Request for Leave for Family Commitment
Dear [Manager’s Name],
I would like to request a half-day leave this Friday, [Date], to attend my child’s school awards ceremony in the afternoon. I will work through my lunch break to ensure all morning tasks are completed before I leave at 1:30 PM.
Thank you for considering my request.
Warm regards,
[Your Name]
Subject: Application for Half-Day Leave for Certification Exam
Dear HR Department,
I request a half-day leave on [Date] to appear for the [Exam Name] certification, which is scheduled from 9:00 AM to 1:00 PM. This certification is relevant to my current role and will enhance my skills.
I have arranged my work schedule accordingly and will be available online after 2:00 PM to address any pending matters.
Thank you,
[Your Name]
[Your Department]
Subject: Sick Leave Application for Half Day
Dear [Teacher’s/Manager’s Name],
I am not feeling well this morning and request a half-day sick leave for today, [Date]. I have a severe headache and need to rest. I will join the class/office after lunch, around 1:00 PM, feeling refreshed.
I will ensure I catch up on any missed work immediately upon my return.
Yours sincerely,
[Your Name]
Subject: Request for Early Dismissal
Respected Class Teacher,
I respectfully request permission to leave school after the lunch break today, [Date]. I have a dental appointment that was the only available slot this month.
I have already collected the assignments from my friend and will complete them at home. Thank you for your understanding.
Obidiently,
[Your Name]
[Class and Section]
Subject: Half-Day Leave for a Family Wedding
Dear [Manager’s Name],
I have a family wedding to attend on [Date] and would like to request a half-day leave. I will need to leave the office by 3:00 PM to arrive on time for the ceremony.
My tasks for the day are well-organized, and I have informed my team about my early departure. Thank you for your consideration.
Best,
[Your Name]
Subject: Advance Request for Half-Day Leave on [Date]
Dear [Supervisor’s Name],
I am writing in advance to request a half-day leave for next [Day], [Date], as I need to accompany a relative to the airport for an international flight. I will be working the first half of the day and leaving at 12:30 PM.
I will ensure all my responsibilities are managed before my leave. Please let me know if this is acceptable.
Thank you,
[Your Name]
Subject: Half-Day Leave Due to Vehicle Issue
Dear Sir/Madam,
My car broke down on my way to the office this morning. I am currently waiting for a tow truck and will need to take the vehicle to a garage for repairs. I request a half-day leave for today, [Date], and will join as soon as the situation is resolved, likely by early afternoon.
I can be reached on my phone and will check emails periodically. I apologize for the inconvenience.
Regards,
[Your Name]
Subject: Leave Application Due to Migraine
Dear [Manager’s Name],
I am experiencing a migraine this morning and need to request a half-day leave for today, [Date]. The screen light is aggravating my condition, and I need to rest in a dark room. I plan to start work after 2:00 PM once the medication takes effect.
I am available on phone for anything critical. Thank you for your understanding.
Sincerely,
[Your Name]
Subject: Request for Leave for Personal Work
Dear [Manager’s Name],
I would like to request a half-day leave on [Date] to take care of some important personal errands that can only be completed during business hours. I will be available during the first half of the day and leave at 1:00 PM.
I will complete all priority tasks before my departure. Thank you.
Best regards,
[Your Name]
Subject: Urgent Half-Day Leave for a Property Registration
Dear [Manager’s Name],
I have an unexpected but urgent appointment with the property registrar tomorrow, [Date], which cannot be postponed. I request a half-day leave and will be in the office from 9:00 AM to 12:00 PM before heading to the appointment.
I have rescheduled my afternoon meetings. I appreciate your flexibility in this matter.
Thanks,
[Your Name]
Taking a half-day off may not seem like a big deal, but informing your manager through a proper leave application is always a good practice. Here’s why it’s important:
Below are the most required sample examples for an application for half day leave.
Subject: Half day leave application for a doctor’s appointment.
Dear Sir/Madam,
I am submitting this application to request a half-day leave today. I have been feeling sick and unable to give my best to my tasks. My doctor’s appointment is scheduled for 3 p.m., so I may not be able to return in time for work. I have completed my tasks and sent them via email. Additionally, I do not have any urgent assignments that require submission by the end of the day.
I would be available by phone and email for any queries. Please approve my half-day leave.
Regards
{Name}
Subject: Half-day leave request for personal reason.
Dear Sir/Madam,
Due to personal reasons, kindly grant me a half-day leave on {Date}, for the first or second half of the day. I have already emailed my completed tasks to you, and I have also updated my team on the ongoing project. They are aware and will continue working on it until I return to the office.
I would be available by phone and email. Please be in touch with me if there are any requirements.
Regards
{Name}
Subject: Application for Half Day Leave Due to Urgent Work
Dear Sir/Madam,
I am informing you through this half day leave mail that I have urgent work in the bank on {Date} first/second half. And I will not be able to resume work on time. I have completed my immediate assignments, and no assignments need to be submitted by EOD.
I would be available by phone and mail. Please approve my application for half day leave.
Regards
{Name}
Subject: Request for half day leave
Dear Sir/Madam,
I am writing to inform you that my car/bike broke down while I was coming to the office, and I have to call the workshop to tow it for repair. I may not make it to the office on time. So, I will resume office in the second half.
Please approve my half day leave application. You can reach me on the phone for queries.
Regards
{Name}
Subject: Half day sick leave application for office.
Dear Sir/Madam,
I am writing this email to let you know that I am feeling unwell and will need to take a half day of sick leave today, [Date]. I plan to leave the office by 1:00 pm and hope to return to my duties by tomorrow. I will ensure all urgent tasks are either completed before I leave or handed over to a colleague for seamless operations. Thank you in advance.
Regards
{Name}
Subject: Application for half day leave for teacher.
Dear Principal,
I am writing this email to let you know that I can only come to the school after 1 pm. My son/daughter is not feeling well. I am taking him/her to the hospital for the check-up, which may take some time. He or she is suffering from food poisoning. I will come back to the school after lunchtime.
So, please consider this email a request for a half day leave.
Regards
{Name}
Subject: Half day leave application for school.
Dear Sir/Madam,
I am submitting this application to request a half-day leave today. I have to go to my sister’s ceremony function. The ceremony will start at 12:30. Hence, I may not be able to return to school for the remaining classes. I have requested my classmate, & he/she is ready to share the work done in the classes in my absence.
I would be available by phone and email for any queries. Please approve my half-day leave.
Regards
{Name}
Subject: Request for half day leave for a family function.
Dear Sir/Madam,
I am requesting a half-day leave on 15th September to attend a family function. I will need to leave the office by 11:00 pm to ensure I can arrive on time for the event. I will make sure to complete all urgent tasks before leaving or delegate them to a colleague. I appreciate your understanding and support in granting me this family function leave.
Regards
{Name}
Subject: Application for examination leave for half day.
Dear Sir/Madam,
I am reaching out to request a half-day leave on [date], as I have an important examination to attend. I will need to be away from work from [start time] to [end time]. I will make sure to complete any urgent tasks before my leave and am happy to coordinate with the team to ensure a smooth workflow during my absence.
Thankyou for your consideration.
Regards
{Name}
Subject: Request for Half-Day Leave.
Dear [Recipient Name],
I am writing to request a half-day leave on [Date] due to a sudden onset of fever. I am unable to concentrate on my work effectively in my current condition.
I plan to leave at [Time] and will ensure that all my pending tasks are completed before leaving. I apologize for any inconvenience this may cause and appreciate your understanding.
Thank you for your consideration.
Sincerely,
[Your Name]
[Your Designation]
[Your Contact Information]
Subject: Request for Half Day Leave.
Respected Sir/Madam,
I am [Your Name], a student of [Your Department/Year] at [College Name]. I need to leave after the first half of the day on [Date] due to [Reason, e.g., personal work, family matter].
I kindly request you to grant me half day leave and assure you that I will make up for any missed lectures.
Thank you for your understanding.
Sincerely,
[Your Name]
[Roll Number/Contact Information]
Subject: Request for Half-Day Leave for Medical Appointment
Dear [Manager’s Name],
I hope this message finds you well. I would like to request a half-day leave on [Date] as I have a scheduled medical appointment that requires my presence. I will be unavailable from [Start Time] to [End Time].
I have ensured that all my urgent tasks are either completed or delegated to [Colleague’s Name], and I will make sure to catch up on any pending work once I return. You can reach me at [Phone Number] in case of any urgent matters during my absence.
Thank you for considering my request. I appreciate your understanding.
Best regards,
[Your Name]
[Your Designation/Department]
Subject: Request for Half-Day Leave for Urgent Personal Matters
Dear [Manager’s Name],
I hope you are doing well. I am writing to request a half-day leave on [Date] due to an urgent personal matter that requires my immediate attention. I will be unavailable from [Start Time] to [End Time].
I have ensured that my ongoing tasks are either completed or delegated to [Colleague’s Name] so that there is no disruption in workflow. I will also be reachable at [Phone Number] for any urgent queries during my absence.
Thank you for your understanding and support. I appreciate your consideration of my request.
Best regards,
[Your Name]
[Your Designation/Department]
Subject: Request for Half-Day Leave for Official Errands
Dear [Manager’s Name],
I hope you are doing well. I am writing to request a half-day leave on [Date] to attend to some official errands that require my presence outside the office. I will be unavailable from [Start Time] to [End Time].
I have ensured that all my current tasks are up to date and have delegated any urgent responsibilities to [Colleague’s Name]. I will be reachable at [Phone Number] in case of any urgent matters during my absence.
Thank you for considering my request. I appreciate your understanding.
Best regards,
[Your Name]
[Your Designation/Department]
Subject: Request for Half-Day Leave for Family Commitment
Dear [Manager’s Name],
I hope you are doing well. I am writing to request a half-day leave on [Date] to attend an important family commitment. I will be unavailable from [Start Time] to [End Time].
I have ensured that all my urgent tasks are either completed or delegated to [Colleague’s Name] to avoid any disruption in workflow. I will also be reachable at [Phone Number] in case of any urgent matters during my absence.
Thank you for your understanding and support. I sincerely appreciate your consideration of my request.
Best regards,
[Your Name]
[Your Designation/Department]
When drafting a half-day leave application, always keep your message clear, concise, and professional. Clearly mention the reason for your leave, the exact date and timing, and any instructions or handover details that can help maintain workflow in your absence. Maintaining a polite tone and expressing gratitude for your manager’s consideration demonstrates professionalism and respect.
Pro Tip: Including your contact information for urgent queries or specifying how your tasks will be managed in your absence can further reassure your manager and increase the likelihood of quick approval. According to HR experts at SHRM India, employees who provide such clarity in leave applications are more likely to have their requests accepted promptly, reflecting both reliability and proactive communication.
By following these guidelines, you ensure your half-day leave request is effective, transparent, and maintains a positive professional image.
Read More :
To request a half-day off professionally, send a brief email or message. Clearly state the date, specify if you need the morning or afternoon off, and provide a concise, honest reason. Assure your manager that your urgent tasks are handled. A polite and direct approach ensures clarity and shows responsibility.
Simple Template:
“Hi [Manager’s Name], I request a half-day leave on [Date] for the [first/second] half due to [reason]. I’ve completed my priority tasks and will be available on phone for emergencies. Thank you.”
To request a half-day off, send a polite and direct message to your manager. Clearly state the date, specify the half (morning/afternoon), and give a brief, honest reason. Ensure you mention that your urgent tasks are covered. This shows professionalism and respect for your team’s workflow.
Quick Template:
“Hello [Manager’s Name], I would like to request a half-day leave on [Date] for [reason]. I will be unavailable during the [morning/afternoon] but have ensured my priorities are handled. Thank you for your understanding.”
To take half a day of leave, follow these steps:
1. Review your company’s leave policy.
2. Inform your manager or supervisor of your intention to take half a day off.
3. Submit a formal request via email or your company’s leave management system, 4. specifying the date and half-day duration (morning or afternoon).
5. Ensure your workload is managed or delegated during your absence.
6. Await confirmation from your manager before finalising any plans.
The process may vary by company, but generally:
Log in to your Workday account.
Navigate to the Time Off or Absence section.
Click “Request Time Off” or a similar button.
Select the Date and choose the Half-Day option (often a dropdown to select AM or PM).
Select the appropriate Leave Type (e.g., Sick, Personal).
Add a brief Reason in the comments box if required.
Review and Submit your request.
Pro Tip: Check with your HR department or company handbook for specific instructions, as Workday is customized for each organization.
A valid reason for a half-day leave could include a medical appointment, a family emergency, a personal matter that requires immediate attention, or a work-related event outside of normal business hours. It ultimately depends on the company’s policies and the nature of the job.
To write a short leave request, be direct. Use a clear subject line like “Half-Day Leave Request – [Date].” State the date, duration (AM/PM), and a brief reason. Confirm your tasks are handled.
Template:
“Dear [Manager],
I request a half-day leave on [Date] for [reason]. I will be unavailable during the [morning/afternoon] and have completed urgent tasks. Thank you.
Best,
[Your Name]”
Authored by, Mansi Rawat
Career Guidance Expert
Mansi crafts content that makes learning engaging and accessible. For her, writing is more than just a profession—it’s a way to transform complex ideas into meaningful, relatable stories. She has written extensively on topics such as education, online teaching tools, and productivity. Whether she’s reading, observing, or striking up a conversation while waiting in line, she’s constantly discovering new narratives hidden in everyday moments.
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Chegg India does not ask for money to offer any opportunity with the company. We request you to be vigilant before sharing your personal and financial information with any third party. Beware of fraudulent activities claiming affiliation with our company and promising monetary rewards or benefits. Chegg India shall not be responsible for any losses resulting from such activities.
