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Today is the email scenario in this fast-paced business world. From media contacts to promotional schemes to prospects, emails are bombarded with a ton of emails every day and it’s a regular deal for the hiring department. They have to address several inquiries and complete their hiring process. The abundance of email communication results in the HR team to spend seconds viewing job applications. Thus the importance of the resume subject becomes more evident and clear. A single line description may be your only shot of communicating with the employer.

Importance of Resume Subject

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Nowadays employers are conducting their major recruiting process via emails, on average they receive thousands of emails every day. And most of the time whether an email has to be opened or not entirely depends on its subject line.

We can easily make out how important a subject line is? It explains the gap between getting an interview and landing in a trash folder.

  • FIRST IMPRESSION – your resume subject is the first thing that people see while browsing their email inboxes. Opening a job application thus eventually depends upon the subject line.
  • SPAM – Several irrelevant and spam emails come up every day and land up in your inbox. As a result people rarely open every mail as it can also contain viruses or some promotional things that might not serve the purpose. It
  • ABOUT YOURSELF – a subject line includes your details such as your name, job title, your qualifications, and certifications, as a result, it is a good opportunity to introduce yourself to the employer and to show off your qualifications.
  • PIQUE INTEREST – The best resume subject communicates trust and dedication. A subject line helps to hook the audience and builds trust between the employee and the employer.

Create a professional email address

An email address should depict an aspirant’s name. It suggests your first and last name. Also, it will facilitate an aspirant’s identification during the job application process and further procedure. It will also help the human resource department to easily locate you. A professional email- address can be easily created just by following certain steps just in seconds. An aspirant should keep it simple and short to make it easy to recall. An email address used in resumes, job applications, or a business card makes a good impact on HR without making it an eyesore.

Verification of instructions

An aspirant should always check the job posting for the details regarding the submission of the application. The employer must have provided clear guidelines on how to submit the job application. For instance, the guidelines must ask as an aspirant to provide his/her position, name, job ID, there may be some subject line directors one can easily follow them and should avoid adding other details.

If an aspirant is getting confused as to what a resume subject should include he/she can easily include a standard subject line that can involve job title, job ID, and the aspirant’s name. Including your job position is must information that an individual should write as a subject line as it will help the managers to look at it at first glance. It will also help in identifying the position in case there are automated filters. The absence of your job title, ID, and your name will result in irritation and annoyance, and that is the last emotion that an aspirant wants to convey.

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Try to include keywords

Keywords are the basic ideas and topics that will define what your content depicts. These are the words of phrases that will help in various search engines and make it easier to identify the content. There might be automated filters in the company’s format, these keywords will help to refer the position an aspirant is applying at. It will make the email-address and the job title detectable using the search filters. There are several keywords such as job ID, job candidate, etc.

The inclusion of keywords will make your email searchable in the tons of email from other aspirants providing their candidature for the same. Hence resume subject should contain keywords.

Keep it professional

Try to keep everything professional in the resume subject of your job application. Be it your email address or the job title. Exclude every informal phrase or any kind of lines or words that will work against you and ethical code of conduct, it may include hey! What’s up and other informal stuff. Your subject line should depict your politeness and approachable attitude. Any kind of irresponsible lines, phrases, or email address will make the hiring department shake their heads in skepticism over aspirants’ lack of seriousness and casual working attitude.


These are the key element in a subject line that a candidate should include if he/she has been referred to by someone. Referrals help to bridge trust between an employee and the employer. By mentioning the name of the person who referred you from within the organization will help to catch the recruiter’s attention. Hiring managers love these kinds of referrals as it builds trust and working relations at the very beginning of the term. So be sure to mention the referrals on the very top of your subject line.

This is the one way of getting your foot in the door even before anyone looks at your resume. It automatically increases your chances of getting your job and a referred candidate by default is considered first among other tons of candidates.

Personalize it

An aspirant can personalize his/her resume subject by simply including some details that can attract and capture the attention of the hiring team. The candidate can add his/her specific qualifications. A specific subject line will help the recipient to categorize the job application and email address. Avoid using your soft skills such as dedicated, hardworking, or passionate. These are the major reasons that result in major turn off of the hiring managers. Rather try to make your subject line impressive by personalizing it and making it more apt. It shouldn’t sound like you are selling something, rather be direct in all your ways.


Qualifications are the foremost thing that a job application should involve. It is a collection of all your educational achievements to date. It helps to create a good impression in the eyes of the hiring department, as it is the only thing from which they can judge you before getting into the procedural things. The degrees, certificates, or any kind of skill learned by you should be written on the subject line. As your subject line is something that provides you with a unique opportunity to outshine others.

The candidate’s qualification helps the HR managers to make out something regarding the aspirant’s dedication and passion towards the work. It also tries to build a trust bridge between the employer and the employee. An impressive education qualification always gives an edge over others.

Ensure Proofread

Ensuring proofread is something that will help an individual to create a long-lasting impression on the candidate’s future employer. Similar to any marketing collateral it acts as a rescuer for the candidate, A candidate must proofread his/her subject lines before posting to ensure that your content is free of any errors, grammatical mistakes, or any kind of punctuation marks. It says that your first impression is your last impression.

A subject line short, concise, and error-free is the least a candidate can do initially to impress the hiring team.


Professional degrees and designations act as a stamp of approval ensuring that the person is suitable for the organization, demonstrating to the hiring department that the person has been able to achieve a particular position and standard of qualification. He/she excels in the particular field of work. The subject line is an aspirant’s only chance to outshine others before the interview stage, therefore he/she should not forget to list down all the designations that he/she has acquired for the time being to capture the recruiter’s attention.

You can also include acronyms related to the job position you are applying for such as BA, MBA, or Ph.D.

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Avoid soft skills

Soft skill is a bundle of attributes that helps to portray an employee’s personality traits, communicative prospects, his/her dedication, and passion towards work. Your subject line should not sound like a marketing email, as if you are selling your skills. Soft skills such as hardworking, dedicated, etc. Are something that results in a major turn off of the employers. Apart from soft skills educational qualifications and certifications should be included. The inclusion of soft skills may eventually get your email land up in the trash folder.

The subject line should be succinct

Your subject line should create a sense of reading eagerness that may result in the employer in the opening of the job application. The application should be short and simple inclusive of all the necessary details that it should contain. If you include excessive information in the subject line it might get cut off especially on smaller devices like smartphones and other gadgets. Try to keep it brief and concise it should communicate every information to the point. Keep it simple and succinct, try to communicate directly, avoid mangers to wonder what the email is all about.

Avoid Caps

Using all CAPS might capture the hiring manager’s attention but maybe in the worst sense. Drafting your subject line along using all caps can result in a major drawback in reviewing your job application, it can be compared as a digital way of yelling at the hiring team.

Capitalizing every word may land up your application in the spam folder, it looks unprofessional and inappropriate. Avoid them at any cost. Instead, a candidate can look for colons, dashes to separate the idea. Punctuation should also take care of while drafting the subject line and avoid using inappropriate connotations such as hashtags, exclamation marks, etc. Following the above suggestions may make your subject line rather more structured.

subject for resume


The suggestion stated above may help you to draft a better subject line for yourself. A well-crafted resume with an impressive subject line highlights why you are the appropriate candidate for the job. With tons of resume knocking at the door of the employer makes it a haphazard job for him/her to select the viable candidate. Therefore a resume subject acts as a rescuer in the ocean of triumphs. It is very important to have an impressive subject line in order to get on board with your dream company or occupation. It is the very first and last impression that you create on the hiring team.

You can also apply for Chegg Subject Matter Expert, earning and learning at the same time.

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