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Write a Job Application like a pro! Here are some quick tips


Companies, big and small, often get flooded with applications from prospective individuals seeking employment within their companies. This is an everyday practice and companies have gotten better at identifying the correct individuals for the job they offer. One of the ways in which they make this important decision is by having individuals fill out a job application.

What is Job Application?

Majority of the job openings often resort to using the traditional means of using CV’s to judge the skills of any applicant. Some companies take a more concentrated and comprehensive path with regards to understanding the ability of individuals applying for jobs. They do this through applications for applying for job.

A job application, or employment form, is a basic part of the hiring process that is undertaken by companies. These companies often ask prospective applicants certain information. This information may not always be listed out in the different CV’s they receive and accept. This information may involve aspects such as:

  • Contact information of past workplaces
  • A detailed background of the applicant’s education
  • Personal and professional contact information that can help companies better understand the working habits of the individual.

Types of Job Applications

  • Paper-Based Application for applying for a job:

The most common form of application for applying for job, paper-based job applications is filled by individuals seeking employment opportunities by visiting different companies. The contents of these different application forms remain the same, just the method differs between them.

  • Email Application for applying for a job:

Often a majority of individuals reply back to mails they receive in their inbox on possible job leads. These emails often include a description of the job, also known as a JD or Job Description. Individuals also receive an attachment of an application for applying for a job. This document is to be filled by individuals with the same professionalism as they would be filling a paper-based application for applying a job.

  • Online Application for applying for job:

As the digital age is growing into society at an incremental rate, tasks that were once only possible by in-person visits now can be done through a click of the button. This online application for applying for jobs work along similar lines. Individuals here have the opportunity to seek employment on some of the platforms that offer such opportunities. Some of the platforms are: Monster.com, Naukri.com, and even on LinkedIn.com. Individuals can also fill these online applications directly from the websites where they list job offers.


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How to write a job application?

Now that you have understood what is a job application, why companies use job applications and what are the different types of job applications, the next step is actually filling out one such application.

Before one starts, it is always a good idea to prepare a copy of your CV beforehand. This helps reduce any inconsistencies between these two documents. Because remember, the job application, though different from your CV, is just additional information you provide to companies to better understand the information that you have already provided in your CV. Now, onto the tips:

Contents of job application:

Generally, people assume that job applications are similar to CV’s and thus, a simple copy-pasting action on the document will get the task done. However, this is the biggest mistake one can make while filling out an application for applying a job.

Bringing back the point of the thousands of applicants companies receive, they find it frustrating when candidates just use the space for their job application to repurpose the information already provided in their CVs. This might reduce your chances for getting that job. As it is CV’s only are a one-page document, people find it extremely hard to fit all information about themselves onto that small space. Thus, companies actually present an opportunity for aspiring candidates with ample more space to talk about their skills and achievements.

Thus, it often helps to prepare a checklist for the information that must be provided as part of the application for applying for job:

  • Personal: This section must include basic information about yourself such as your full name, email address, home address and phone numbers.
  • Education: This section must include a detailed description of all of the institutes you have received formal education from along with a breakdown of the courses you opted to take. One can also add details about various academic achievements secured during these periods.
  • Work Ex: Work Ex, or work experience, lists your employment history with different companies in a presentable format. The idea of this section is not just to mention the different companies you have worked at, rather give the employer an understanding of the skills you put to use and the skills you gained during your time there.  Remember to add information that is most relevant to the job you are applying for.
  • Statement of Purpose: This document is a type of essay which details the different skill sets that you aim to bring to the workplace and structured in a way that presents you as an ideal candidate for the job offer.

Keep it relevant

One of the most frustrating things for employers to see on the application for applying job forms is generic hobbies and information that has no relation to the requirement or the skill set for the job.

Many people often resort to writing about their love for reading, cycling, swimming, and other personal hobbies in a bid to impress employers with their all-round development. While this thought is great, because so many people end up going down this path, employers have to sift through hundreds and thousands of application for applying job forms that all read the same.

The key to gaining the attention of these companies through your application for applying a job is by keeping it direct and to the point. Sure, if your personal hobbies help you in further strengthening the particular skills associated with the job description given to you.

If you still feel you need to paint a picture of yourself to the employer, by highlighting what type of individual you are, add all of this information on a separate document, known as the cover letter of the application for applying for a job. You can write about your goals, dreams, and aspirations with their company and more.

Prepare a cover letter: 

This is one of the most important parts of your application while applying for a job. It should also be the most well thought and time-consuming part of the entire process. A cover letter, also known as a statement of purpose, or a personal statement is a document that gives individuals a chance to present themselves in a personal manner.

Here individuals use the space to talk about their passion for the job and the company and highlight their aspirations for the role. It is one of the most effective ways to differentiate yourself from the ocean of candidates and their application for applying for job. It actually encourages the employer to pick up your application and give it a read.

Following things to keep in mind while structuring your cover letter:
  1. Be Yourself: This is the whole purpose of your cover letter, to have a chance to present yourself as you are. Of course, this does not mean you should go on talking about the negative aspects of your life, instead, you must use this short space to make the reader understand why you and your personality will fit well for the job at hand.
  2. Research about the company: It is always good to read a little about the company. Understand what are the values it stands by and what is its mission in the long run. Align yourself to these aspects of the company. This may make you seem like a candidate that is already in tune with the ethos of the company. Research also about the person in charge of the hiring process. Mostly all letters are addressed to the HR representative of the company. However, researching their name adds a bit of a personal touch to your personal statement.
  3. Write custom cover letters for every job: Repurposing the same cover letter to all the different companies may make the task a little less tiring. However, the true essence of the cover letter is in its personalization to that particular job. It should highlight your passion for that job and this passion must be different for every job.

Command language:

One of the biggest skills one should invest in is writing effectively. Persuasive writing has won unlikely candidates’ roles of the President of an entire country, securing your next job may seem like a cakewalk next to that.

This skill is important not only to persuade your employer but also to present yourself as a learned individual. A person who is in command of their language on your application for applying job. Companies seek confident individuals who can demonstrate their skills to the best extent of the job application form. For this, one can try to:

  1. Use power words including inspiration, transformation, dedication, etc.
  2. Use words that highlight positive aspects of yourself like efficient, productive, adaptive
  3. Write with passion, using sentences that describe your love for the job and the task
  4. Describe anecdotes from past work experience that highlight you navigating through difficult situations
  5. Be direct in the response. Flabby writing or adding words, just to extend the word count may soon switch off the reader from continuing.

Upon completion of your application for applying for a job, read your document thoroughly, and re-read it after that. There is a common saying that writers never stop writing and correcting. Therefore schedule enough time to write the first draft organizing your thoughts. Then, build on those with the use of persuasive language. When you are done with reading your application for applying for a job, hand it over to a different person to understand their viewpoint. This activity especially improves on some faults that you might have missed when reviewing your application for applying for a job.


In this article, I tried to highlight the description of what a job application is, how to write job application and give you some important tips that will help you write these important documents with some ease. However, the most important tip is to be truthful in all of the information you provide. Companies can go to the extent of blacklisting you from applications if they sense some sort of foul play. So, always remember to be correct, true and persuasive.


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